SAPS SCM Graduate Internship Programme 2018 / 2019

Ref No: SCM 1

Additional Requirements :

• Be in possession of either a Diploma / Degree in Human Resource Development / Human Resource ManagementCore Functions:
• Skills Audit, Compiling Training Plan
• Handle administrative tasks regarding HRD
• Co – ordinate courses planned
• Render general office administration duties and support

Ref No: SCM 2

Additional Requirements :

• Be in possession of either a Diploma / Degree in Personnel Management or Human Resource ManagementCore Functions:
• Assist with Human Resource M anagement duties
• Assist with monthly returns, stats, AOP’s of the Component

Ref No: SCM 3 (x2]

Additional Requirements :

• Be in possession of either a Diploma / Degree in Financial Management / Auditing or Supply Chain Management with preferably auditing as a module

Core Functions:

• To monitor and evaluate annual performance plan indicators and operational plan targets of the Division
• To develop measuring and evaluating tools
• To develop norms and standards for SCM

Ref No: SCM 4

Additional Requirements : Be in possession of National Senior Certificate (Grade 12) and must be C omputer Literate

Core Functions: Handle and Render Administration services regarding: Chief User requisitions, Order Forms, Payment of invoices, requisitions and Provisioning Store issue vouchers, booking of flights and accommodation for all personnel attached to Division SCM, Occupational Health and Safety in terms of Act 83 of 1995

Ref No: SCM 5

Additional Requirements:

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Handle all Government Property including vehicles at SCM on the PAS System
• Handle the reporting of all S tate Property damages and Losses including firearms
• Handle the reporting of Day to Day Maintenance of Building and Premises at SCM
• Handle the procurement processes within Auxiliary Services
• Handle all Inspections and Certification of Assets on PAS System

Additional Requirements :

• Be in possession of either a Diploma / Degree in Loss Management and or Facility Management

Core Functions:

• To ensure effective and efficient monitoring and administration of Logistical losses for all Head Office Accounting Functionaries.
• Update the loss control System,
• Update the lease files and compare with PAS,
• Establish and Implement the Government Immovable Asset Management Act requirements,
• Keep record of expiring leases and advise commander of intention to cancel or renew,
• Liaise with the Component Facility Management & Divisions and related stakeholders

Additional Requirements :

• Be in possession of either a Diploma / Degree in Acquisition and or Logistics Management

Core Functions:

• Manage all enquiries, advice regarding the procurement policies, procedures and internal instructions in terms of PFMA Act,
• Monitor acquisition administration and suppliers database effectively and efficiently to improve service delivery within Head Office Divisions
• Mange all human and physical resources allocated to the section
• Issuing of order forms and prepare used order books for closure
• Submission of vehicle risk reports.

Additional Requirements :

• Be in possession of a Diploma / Degree in HRM, SCM or Public Administration

Core Functions:

• Assist with general administration duties on projects in the Project Office

Additional Requirements :

• Be in possession of a Diploma / Degree in Architecture

Core Functions:

• Consult with end users to determine their needs.
• Design and complete sketch plans.
• Draft of building plans.
• Determine need and assist with possible solutions of proposed sites and if it can be accommodated .
• Execute feasibility studies and compile sketch plans.

Ref No: SCM 10

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Assist with general administration duties on projects in the Project Office P a g e | 5

• Be in possession of either a Diploma / Degree in Public Management Administration ,

Core Functions:

• Assist with monitoring Capital Works projects planned & execute d by DPW on behalf of SAPS
• Assist with monitoring data with regard to all the statuses by tracking and reporting.
• Assist with documentation, record keeping and retrieving of data as per request
• File and make copies of all relevant documents

• Be in possession of a Diploma / Degree in Public Management / Administration

Core Functions:

• Assist in compiling needs assessment for Capital Works and lease Holds in line with UAMP outcomes
• Assist with compiling needs assessment for the renewal of lease contracts and to ensure optimal utilization of accommodation in use by the end user
• Assist by ensuring that needs assessment are sen t to the relevant end users in the Divisions and Provinces and that needs are certified in terms of SCM Policies, Regulations and PFMA

Ref No: SCM 1 3

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Assist with specification meetings and prepare documents related Capital Works and R&R projects as well as other Immovable Assets at National Level
• Assist with all relevant documents after approval by the specification committee and forward to Acquisition Management
• File endorsed copies of all specification documents and of contract awarded in the SCM environment

Ref No: SCM 14 [x2]

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Assist with general administration duties (admin , transport, OHS Registration)

Additional Requirements :

• Be in possession of a relevant Qualification in Plumbing or have a Trade Matric certificate with Plumbing as a subject or at least N3 certificate in Plumbing

Core Functions:

• Perform Plumbing duties at Police stations
• Be prepared to work in all provinces
• Must b e prepared to be away from home

Additional Requirements :

• Be in possession of a relevant Qualification in Carpentry / Joinery or have a Trade Matric certificate with Carpentry / Joinery as a subject or at least N3 certificate in Carpentry / Joinery

Core Functions:

• Perform carpentry duties at Police stations
• Manufacturing of wooden furniture at SCM workshop
• Be prepared to work in all prov inces
• Must be prepared to be away from home

Additional Requirements :

• Be in possession of either a Diploma / Degree Human Resource Management or Office Administration Core Functions:
• Assist with Human Resource related matters
• Assist with general administration duties in HR office

Additional Requirements :

• Be in possession of a Diploma / Degree in Logistics , Supply Chain Management or Public Administration

Core Functions:

• Determine replenishment quantities and issue purchase orders ,
• Receive store and issue diverse items to accounting station.
• Assist with stock taking and disposal process
• Work on PAS System

Additional Requirements :

• Be in possession of a Diploma / Degree in Logistics, Supply Chain Management or Public Administration

Core Functions:

• Determine replenishment quantities and obtain reprints authorization, financial authorization and procurement authorization ,
• Receive store and issue stationary items to accounting station s.
• Assist with stock taking and disposal process
• Work on PAS System
• Issue purchase orders

Additional Requirements :

• Be in possession of a Diploma / Degree in Logistics , Supply Chain Management, or Warehouse

Core Functions:

• Receive sto ck from suppliers
• Check stock according to the delivery notes
• Capture new stock received on PAS
• stocktaking
• Assist with general administration duties.

Additional Requirements :

• Be in possession of a Diploma / Degree in either Logistics or Supply Chain Management

Core Functions:

• Register files received from Divisions / Provinces in the relevant registers.
• Peruse files
• to verify correctness of documentation / information required for procurement. Invite End
• users and other role players to attend Specification meetings.
• Perform secretarial duties during Spec meetings.
• Compile covering letters for submission to Procurement
• Management.
• Draft letters, monitor and coordinate feedback and the receipt of letters,
• receive requirements from provinces / divisions, compile spread sheets,
• attend meetings,
• assist with the co mpilation of the Demand Plan,
• update demand register and Operational plan MPAD document; Weekly, Monthly, Quarterly and Annual reports,
• update the relevant Registers. Retrieve files for Auditing.
• Perform filing duties for record keeping purposes.

Additional Requirements :

• Be in possession of either a Diploma / Degree in Personnel Management or Human Resource Management

Core Functions:

• Update leave files and SAPS 26 Register, monitor planned leave, prepare and assist
• with Z8 register, file all documents on the relevant files, type letters,
• assist w ith messenger duties,
• monitor the receipt of project documents and peruse them for correctness,
• assist with the coordination and consolidation of the sections Annual Operational Plan, monitor and coordinate the expiration of drivers licences,
• update th e electronic training database,
• assist with secretarial duties.

Additional Requirements :

• Be in possession of a Diploma / Degree in Logistics or Supply Chain Management

Core Functions:

• To record and accounting of new incoming ammunition from PMP per relevant documentation and reports.
• To transfer different stock of ammunition from the store to Verdrag and Depot 91.
• Record and accounting of different types of ammunition written off to this store from various
• SAPS stations.
• Enquiries on requisition and lot numbers.
• Capturing, enquirie s and control vouchers of ammunition at Transit – in.

Additional Requirements :

• Be in possession of a Diploma / Degree in Logistics or Supply Chain Management

Core Functions:

• Handle warehouse functions related to body armour stores
• Handle all personnel leave applications and registers
• General administration duties

Additional Requirements :

• Be in possession of either a Diploma / Degree in Public Administration , Purchasing Management, Logistics or Supply Chain Management, Cost Accounting or equivalent

Core Functions:

• Perform general administrative tasks at the Section: Contract Management

Additional Requirements :

• Be in possession of either a Diploma / Degree in Public Administration, Purchasing Management, Logistics or Supply Chain Management, Cost Accounting or equivalent

Core Functions:

• Perform general administrative tasks with regard to bids and quotations at the Section: Procurement Management: MGP and Services

Additional Requirements :

• Be in possession of either a Diploma / Degree in Public Administration, Purchasing Management, Logistics or Supply Chain Management, Cost Accounting or equivalent

Core Functions:

• Perform general administrative tasks with regard to bids and quotations at the Section: Procurement Management: Facility Management

Ref No: SCM 28 [x2 ]

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Handle telephone enquiries and emails,
• Type internal correspondences as required,
• Maintain the filing system,
• Register, open and close files

Ref No: SCM 29

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• A dministration of fuel in the SAPS regarding inspection reports for the province and Divisions
• Administration of fuel in SAPS regarding multiple fill ups of fuel and oil for the Province and Divisions
• Administration of fuel in the SAPS regarding overfills of fuel for the Provinces and Head Office Divisions.

Ref No: SCM 30

Additional Requirements :

• Be in possession of National Senior Certificate (Grade 12) and must be Computer Literate

Core Functions:

• Write off debts exceeding R10000 – 00 owing to the State in terms of Treasury Regulation 11.4.
• Optimize the Management of State Vehicles through the Implementation Strategy for
• Risk Committees .
• Monitoring of the relevant Provincial and Accounting stations that have written off the states loss on the Loss Control System (Polfin) and that it reflects on the 75 Report (Auditor General’s Report) for the relevant month ● ● ● ● ●